ENCOUNTER CONFERENCE VENDORS

January 3-5, 2019

Seagate Convention Center
401 Jefferson Ave
Toledo, OH 43604

Vendor Table
$500 /
  • One (1) 8' table
  • One (1) Conference Pass
  • Listing in program
Register
Gold Sponsor
$1250 /
  • One (1) 8' table
  • Two (2) Conference Pass
  • Special listing in program
  • Chair Drop (vendor to provide printed materials)
Register
Platinum Sponsor
$2500 /
  • Two (2) 8' tables
  • Four (4) Conference Passes
  • Full Page Ad in Program
  • Chair Drop (vendor to provide printed materials)
  • Main Stage recongnition
  • Slide on Conference PPT on screens outside of talks
  • Prime Booth Location
Register

VENDOR NOTES

  • Attendance Notes: Last year the Encounter Conference completely sold out 5 weeks before it began.  The conference organizers expect anywhere between three and six thousand attendees.
  • There are a limited number of booths.  They are available on a first register basis.
  • Booths will be set up in the main concourse outside of the room where General Sessions are held.
  • Booths should be open during all breaks and breakout sessions.
  • When registering as a vendor, be sure to use a high-resolution logo for listing on the Encounter Conference website.
  • Vendors are responsible for complying with any and all state tax laws and regulations concerning the sale of merchandise or services.

Conference Schedule

Click Here

Access to Participants

The vendor area is placed in the conference hallway/lobby just outside the exhibit halls for maximum access to conference participants.  In order for them to get to their sessions, they will always be going through your area.  There will be plenty of time set aside in the schedule for participants to spend time at the vendor tables.

Vendor Set Up & Tear Down

  • Vendors may arrive for set up between 1pm – 4:pm on Thursday January 3rd.
  • Vendors must tear down their tables and property by the end of the conference on January 5th.

FAQs

Will there be electricity and internet available?

Yes, these are available and managed separately by the conference center itself.  After registering, you will have the opportunity to purchase their vendor power and internet options.

Who do I contact if I have questions?

Please email Brandon Roysden at brandon@otbm.org for any vendor related questions.

When will we know our booth assignments?

You will know your booth assignments approximately 4-6 weeks out from the conference via email.

When will I receive my badges?

You will receive your conference badges when you check in with our event team on January 3rd.

Vendor Registration

2020 Encounter Vendor Registration
Address
City
State/Province
Zip/Postal
Country
Drop a file here or click to upload Choose File
Maximum upload size: 134.22MB
Your Logo will appear in the sponsor section. If you do not include a logo, we will print the name of your organization.
Drop a file here or click to upload Choose File
Maximum upload size: 134.22MB
Full Page ad should be 8.5" x 5.5". There will be a quarter inch bleed in the margins. You can always send this later.
Drop a file here or click to upload Choose File
Maximum upload size: 134.22MB
Full Page ad should be 8.5" x 11". There will be a quarter inch bleed in the margins. You can always send this later.