Kids Track Permission Form – Download, print, and complete for EACH registered child in the family to participate.
Kids Track Permission & Medical Form (Click Here)
Kids Track Email letter to parents (Click Here)
We have gathered some of the best children and family ministers in the Church to present The Encounter Conference Kids Track. Our kids do not have a mini Holy Spirit and Jesus was very clear that the Kingdom belongs to them. The Kids track will provide a safe pastoral environment for our kids to Encounter Jesus and learn to minister in the power and love of the Holy Spirit.
Through sessions that incorporate worship, skits, themed games, crafts, presentations and activations of spiritual gifts, the Encounter Conference Kids track provides a powerful encounter with the Lord for your child!
Encounter Kids Track Leaders & Presenters
Kids Track FAQs
What age and maturity level is expected from a child attending the Kid’s Track?
The Kids Track is designed for children ages 6-12. Because the evening sessions will end at 10pm, please thoughtfully consider whether your younger children will have the stamina and focus to attend these sessions and also will not be too exhausted to attend morning sessions the following day.
When and where are the Kids Track Sessions?
The Encounter Kids Track Sessions happen during the Morning and General Sessions in Hall C. Hall C is located in the space next to the main hall.
What safe environment regulations are in place?
All volunteers have been through the Virtus safe environment training and have received a backround check.
How does check in and check out work?
Parents will receive check-in information in an email between Christmas and New Years Day. The email will include an overview of the schedule and a permission / medical form that will need to be printed, completed, and turned in on the day of the Conference to your child’s group leader. Doors to Hall C open at 5pm on Thursday, January 2nd. The first general session beings at 6pm.
When you arrive outside of Hall C, please head to the check-in/check-out table. Upon arrival, your child will be given a group number identifiable in Hall C by the posted group number. There, name badges will be available for your child. For check-out, please find your child’s group and sign them out with their group leader.
What happens if my child melts down during the Kids Track?
In the event that a child becomes distressed and inconsolable during a Kids Session, a staff member will attempt to call the cell phone number provided for the primary parent/guardian and parents should keep their phone on vibrate during the general session. If the staff cannot contact the parent, they will escort them to the general session and locate the parent.
What does my child do during the afternoon breakout sessions?
The afternoons are comprised of 2 breakout sessions and a Mass and they will be with you during those times.
Provisional Schedule of Sessions
Thursday Evening Session – Invitation to Follow Jesus
- 5:00pm Check in Begins (Children will receive their name tags)
- 6:30pm Session Begins
- 9:30pm Mandatory Pick up
Friday Morning – My Sheep Hear my Voice
- 8:30am Check in Begins
- 9:00am Session Begins
- 11:30 Mandatory Pick Up
Friday Evening – The Holy Spirit
- 7:00pm Check in Begins
- 7:30pm Session Begins
- 10:00pm Mandatory Pick up
Saturday Morning – Jesus Still Heals
- 8:30am Check in Begins
- 9:00am Session Begins
- 11:30 Mandatory Pick Up
Saturday Night – Prayer Ministry
- 7:00pm Check in Begins
- 7:30pm Session Begins
- 10:30pm Mandatory Pick up
ENCOUNTER KIDS INFORMATION PAGE
Thank you for choosing to allow your child the opportunity to attend the 2020 Encounter Conference Kids Track! We are so excited to be able to help create an environment for your children to encounter the love and power of the Holy Spirit. We have seen many amazing signs and wonders the Lord has done through children, and know they have access to the same inheritance of the Kingdom of Heaven as all other baptized Christians. It is truly a blessing for us to experience how the Lord is going to work through this group of children. There is something so special to see true childlike faith at work, and our team feels very blessed to be able to help your child encounter the Living God through the Holy Spirit.
Important Conference Information
Kids session begins at 5:00 pm at Hall C. Your child will receive their name badge and lanyard at check-in time there from their leaders. Similar information will arrive via email or can be found here https://encounterministries.us/encounter-conference-kids-track/. If you have questions, please contact Rachel Grech, kids-track co-coordinator, rachgrech35@gmail.com. As a reminder, it is imperative that your child keep their name tag for the duration of the conference. As a reminder, kids and teens tracks do not start until general registration opens at 5:00 pm. As needed, there will be a family room with an audio and video feed available.
Check-In / Check-Out Procedure
When you arrive outside of Hall C, please head to the check-in/check-out table. Upon arrival, your child will be given a group number identifiable in Hall C by the posted group number. There, name badges will be available for your child. For check-out, please find your child’s group and sign them out with their group leader.
Check-In / Check-Out Schedule
| Thursday | Friday | Saturday | |
| Morning Session | N/A | Check-In: 8:00AM
Check-Out: 11:30AM |
Check-In: 8:30AM
Check-Out: 11:30AM |
| Evening Session | Check-In: 5PM
Check-Out: 9:30PM |
Check-In: 7PM
Check-Out: 10PM |
Check-In: 7PM
Check-Out: 10:30PM |
Kids Track Schedule
The schedule will also be printed in the conference program as well as the information sheet you will receive upon drop off on Thursday night of the conference.
Medical Concerns
If your child has any medical concerns that should be communicated to the Kids Track team please alert the team at check-in. Please, especially alert the team if your child has any allergies and if they have an epi-pen they will have with them.
Parent / Guardian Communication
In the event of an emergency or if a child becomes distressed and inconsolable during a Kids Track Session, a staff member will attempt to call or text the cell phone number provided for the primary parent/guardian and parents should keep their phone on vibrate during the general session. If your child becomes uncomfortable for any reason, they are free to join you in the adult track.
Parent Observation of Kids Track
We are not permitting parents/guardians to come and go to observe the Kids Track. Every adult volunteer has been cleared to work with children through their home diocese by completing safe environment training. In order to ensure all of our participants safety we will be enforcing this strictly.
If you do want to be present at the Kids track, you are free to be a Kids track volunteer which means that you will be committed to 1) providing our staff with your safe environment credentials from your home diocese and 2) committing to volunteering and supporting the programming needs of every Kids Track session.
Kids Track Questions or Concerns
Please address any questions or concerns to kids track co-coordinator Rachel Grech (rachgrech35@gmail.com) and she will respond as soon as possible.
We would like to thank you once again for allowing your child this opportunity. Please continue to pray for all who will be in attendance of the 2020 Encounter Conference! We look forward to seeing you in January!